How to Improve the Strategic Value of Workplace Violence Prevention

Archive for the ‘Employment Assessment’ Category

How to Improve the Strategic Value of Workplace Violence Prevention

Posted on: January 2nd, 2022

Happy 2022! May it be your best year ever.

In the late winter of 2020, Hanna Hasl-Kelchner asked me to join her on her podcast, Business Confidential Now.  A lot has happened over 2021 that has raised the level of concern, so we decided to reissue the interview in this format to get attention and implementation of some practical solutions.  We had a great conversation then if you’d like to listen to the entire episode. We’ve decided to include short snippets of each subtopic for your listening convenience as I expand upon each subtopic to make the case for proactive engagement, awareness, preparedness, and proactivity as well as training in violence response (active shooter and police response). Listen to the full episode here. https://bit.ly/3f6QhUN

 

There were three topics of particular interest that Hanna focused on that really emphasized the interview and aligned closely with the main theme and what we talked about during the show. Here they are:

 

You could be the subject of workplace violence and not know it.  OSHA has definitions of workplace violence to help employers formulate policies and captures the incidents under 4 specific Categories of Workplace Violence.  Let’s address what workplace violence covers. There are a lot of employees out there who do not know they are victims of workplace violence and who might assume because they do not know and not to report it.

 

Most workplaces to include school places do not truly understand the integration of workplace violence prevention as an organizational function. Workplaces operate believing that it can’t happen to them. They really should not think like that simply because workplaces and their workforce are a microcosm of our society. No business whether a small, medium, or large employer is immune from the reality of workplace violence.

 

Whatever the size or status of your workplace, each workplace should have a workplace violence prevention policy supported by a workplace violence prevention program. It doesn’t have to be complicated or complex, but it should cover specific aspects of the threats and risks your workplace might be exposed to or experiences. The threats and risks run the gamut from physical violence to emotional and traumatic violence otherwise known as psychological violence.

 

Because under the OSHA Duty to Warn Clause, employers are required to provide for a safe workplace violence free of any hazard that might lead to violence, they are expected to introduce workplace violence prevention policies and risk mitigation measures that include training and security measures.

 

The threat of workplace violence is a real and present danger that does not always have to include physical violence. The most frequent incidents are nonfatal such as verbal abuse such as verbal abuse which include name calling, insults, racial and ethnic slurs, taunting, harassment, bullying, sexual harassment, intimidation, threats, and nuisance behavior.

 

The idea is to address these so-called minor or nonfatal incidents as quickly as possible to avoid escalation. Stop the banter and drop the excuses.  OSHA annually documents approximately 2,000 reported incidents of what is commonly referred to as nonfatal and nonfatal incidents like an active shooter or homicide during a physical assault.  The objective is to establish a proactive workplace violence prevention mindset designed to inform the workforce through a policy that clarified what constitutes workplace violence, addresses mutual responsibilities, and speaks to the consequences for breaching the policy. Ultimately the objective is to avoid is the disgruntled employee whom you walk out the front door from returning through the unsecured back door.  https://youtu.be/eA79GElBktg

 

9 Potential workplace violence warning signs you need to know. While there are a host of red flags and warning signs that may apply to any type of workplace, my recommendation is to keep this subject as simple and practical as possible to encourage to overcome the fear of reporting his or her observation. Reporting of the coworker of misconduct is a difficult decision for the employee who relates to the problem and may be empathetic. It doesn’t mean they tolerate what they see, hear, or assume but that they do not want to be wrongly accused or might be concerned about their personal safety.

 

The purpose of workplace violence prevention training is to create a compelling training experience that encourages reporting based on red flags or warning signs and impact to workplace safety and security. The goal is early reporting and swift intervention whether it applies to an employee observation or suspicious non-employee report. Helping the workforce to appreciate the value of reporting is essential in gaining their cooperation.

 

Reporting can be anonymous or for attribution – just report it. One doesn’t have to be perfect or accurate only that it gets reported. Go with gut feelings supported by your training, suspicions, observations, and the recognized behaviors. Don’t put off the observation by rationalizing and justifying what was heard or seen. Waiting is not an option in addressing suspicious behavior.  We want to prevent escalation, prevent an assault, prevent problems by calling management’s attention appropriately and swiftly. https://youtu.be/zzajBm9w6qE

 

Why workplace violence prevention doesn’t need to be expensive. Small and midsize organizations lament over the thought because it will cost too much money and time for something that has never happened before. There is an old Lee Myles Transmission commercial – “pay me now or pay me later”.  Mandated court spending is a lot more than voluntary investment in prevention. “An ounce of prevention is worth a pound of cure”.

 

Human Resources and Security Directors have a corporate responsibility that in many instances hampers their ability to stay on top of workplace violence prevention. Larger organizations can have a workforce spread about in multiple locations over many states and countries. Expense is a legitimate pushback on whether to hire or train their workforce onsite but not an area where the courts have been sympathetic to. Being resourceful means doing more within your budgets. Conducting employee surveys can yield incredible results. Don’t worry that will create more work. The worst witness in a civil liability lawsuit is the employee who knew but was never asked. responsibility.

 

I say if you have knowledgeable resources, and your confidence level is high, relying on your internal expertise to develop basic content and present appropriate training content with credibility will go a long way. That person could be a supervisor, the HR Professional. security manager or the safety manager. The truth is that overcoming the arguments of limited resources and time, creativity and imagination can make the workplace violence prevention initiative a cost-effective workforce safety and security investment. Doing it yourself does not have to be sophisticated – just do it and you’d be surprised at the results.  Keep it simple.

 

Resourcefulness is the tip of creativity and innovation.  Organizations that do not employee security managers can be creative in training supervisors. As leaders within organizations supervisors by virtue of their reach and accessibility by the workforce can make the difference. Used as trainers, supervisors can highlight areas of specific concern among their teams daily or as situations dictate. As leaders, supervisors can be the first line of defense in responding to employee reports and complaints, assessing incidents and conduct workplace specific assessments. They are in a strategic position to act swiftly and proactively to observations and employee reports.

 

Speaking of cost effective, the greatest tool that gets the most for the investment is the new employee orientation. It can be a time where the security and human resources can maximize this tool to engage the new employee in articulating the workplace violence prevention policy, explaining prohibited behavior, discussing situations, and emphasizing the value of responsibilities in reporting. This is an opportunity where company and the new employee establish a positive connection. Assumptions are dismantled through clarity. Remember, workplace violence is a microcosm of our society. Referring the new employee to the Employee Handbook will not clarify their assumptions of what is and isn’t.

 

As organizations grow in capacity or operate as larger organizations resourcefulness empowers innovation and creativity in the use of personnel. With a lot of employees, a lot of teams, and a lot of people and departments they can allocate, commit, and invest internal use of their workforce to conduct assessments, evaluate risks, respond to incidents more proactively and assertively.

 

Larger organizations and maybe midsize ones might have the flexibility to roll out dedicated workplace violence prevention personnel to ensure that things are moving along the right direction in support of the policy. They may even consider workplace violence prevention as a project, assigning a ‘project manager” assigned who makes sure needed follow up gets done effectively in alignment with the policy, guidelines, procedures, and timeliness.

 

“Terminations” are a necessary business function, but a difficult management decision that organizations must make. How they are conducted determines the outcome.  Having a separation or termination protocol in place gives aid and comfort to all involved that equity and justice are the objective of ensuring the employee is treated with dignity and respect as part of a professional process.

 

Workplace Violence Prevention is really a leadership function that facilitate activities in setting direction, aligning the effort, and coordinating teams and people to ensure they’re moving in that direction, motivating, and inspiring people at their core. Avoiding escalation and reducing negative emotions by containing problems and minimizing conflict is a leadership responsibility juries in civil cases like to see are in place. Leadership is the function that empowers any organization to maximize the moral and ethical responsibility to provide for a safe and secure workplace. Prevention is really an engaged workforce in organizations that integrates the effort, coordinates the process of prevention into a daily seamless effort through quality training assumed within the company culture. https://youtu.be/tNaQRAW0f0w

 

Listen to the full episode here. https://bit.ly/3f6QhUN

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

If You Have to Terminate…. Stay Safe!

Posted on: July 10th, 2020

As I am about to publish my next Guest Blog by Mike Perkins, President of Frontline HR Solutions a 25 year Legal and HR Professional Consulting Practice, I would like to introduce a recent workplace homicide – suicide at a Walmart Distribution Center, Red Bluff, California by Louis Lesley Land a former worker who had been fired in 2019 after failing to show up for work.

On Saturday, June 27, 2020, Louis Lesley had apparently crashed his car into the center shooting his  semiautomatic rifle. Inside, he shot & killed one co-worker, injured 4 others, before being shot and killed by Red Bluff Police in Parking Lot. 

This particular story is a timely one as it relates to terminations and the potential risks, giving interest to this informative Guest Blog by Mike Perkins on the topic of “terminations”.  We both agree that while the process is the official termination of employment, we believe that the word has a negative connotation and the process needs to be considered a potential business-security threat.

I commend the Walmart Leadership and Security Teams for taking the appropriate workplace security and workplace violence prevention violence response risk mitigation measures, to prepare the workplace and protect the workforce against the potential threat posed by an armed intruder.

Here’s Mike Perkin’s information packed Guest Blog.

In this time of furloughs, layoffs, high unemployment, financial tension and uncertainty about the continued viability of many organizations, emotions are fragile and, sometimes, quite volatile.  Many companies are having to make difficult decisions about reducing their workforce for the unpredictable times that lie ahead.  Some companies are deferring employment decisions as long as possible while others are fighting for survival and having to make immediate cuts.  Essential workers who are still actively employed are worried about exposure to illness at work, while commuting on public transit, and during breaks.

Others who have been considered non-essential workers are often sitting at home wondering if they will still have a job, when they can return, and which creditors should be paid over others.  As the tension increases, substance abuse, domestic abuse and suicide rates are rising.

Terminating employees is always fraught with risk.  All these additional factors combine to exponentially increase the stakes. When it becomes necessary to discharge an employee, employers should do everything possible to reduce the tension and the risk for everyone involved.  Even before the Coronavirus-related growth of phone and video conferencing, I have been encouraging employers to consider utilizing alternatives to personal meetings and the use of “Administrative Leave” as practical strategies for risk mitigation.

Last year’s tragic workplace shooting at the Henry Pratt Company in Joliet, Illinois, is a grave reminder of the danger that surrounds the discipline and termination process.  In that situation, an employee who knew he was likely going to be terminated that day, brought a gun to work and shot his plant manager, HR manager, an HR intern (on his first day at work), his union chairman and union steward, a co-worker, and several police first-responders.  The shooting began in an isolated meeting room where the employee was told he was being terminated and continued after he fled from the room and moved throughout the facility.

Sometimes you have no choice but to end the employment relationship.  Sometimes the decision is purely economic and relatively straightforward.  Other times, the decision is more complicated.

Most challenging is when, despite your best efforts to salvage the relationship, one of your employees is just not working out.  She may not be showing up for work on time despite repeated warnings.  Sometimes he may not show up at all and doesn’t call to let you know.  He or she may have taken advantage of the company by falsifying hours while working remotely.  Co-workers and customers are left hanging.  Maybe she continuously ignores safety rules and is endangering herself and others.  Or, maybe he has been engaging in serious misconduct that is detrimental to your organization.  You’re convinced—this employee has to go.

As an employment attorney and HR professional, I have always advised clients “There is no such thing as a routine termination” and “There is no such thing as an emergency termination.”  Does that sound confusing and, possibly, inconsistent?  Let me explain.

“There are no routine terminations.” Terminating a person’s employment can be nerve-wracking and, sometimes, dangerous.  The first few times a manager or an HR professional communicates a termination decision can be especially unsettling and they may spend hours fretting over the decision and planning their approach. But, after a while, managers who have handled several terminations sometimes have the tendency to treat them routinely and may spend very little time reviewing the background and contemplating the best approach to take with an employee.

They become “cut and dried” decisions and the termination message is often handled with clinical detachment.  The process becomes routine.

Conversely, losing a job is never routine for an employee.  Everything is thrown into turmoil—housing, transportation, utilities, healthcare, financial stability, and relationships at work and at home.  Often, a person’s most significant feeling of self-worth comes from his or her position at work.  Sometimes, their work is their entire world. Even when a struggling employee has been coached, disciplined and given warnings, the employee may not accept that he or she has failed at the job.  For many, being terminated is earth-shattering.  Some rebound, recover and move on.  Some do not.

Some turn to alcohol or drugs. Some lash out on social media.  Some turn to violence. Truly, there are no routine terminations.  Every termination should be treated as a significant event with extensive review of the background circumstances and documentation, an analysis of the legal and security risks, and consideration and planning for the safety and well-being of those delivering the message and those on the receiving end.

“There are no emergency terminations.”  The risk of an employment lawsuit arising from a termination is higher than all other types of employment-related actions combined.  Over the last twenty-five years, I have counseled with clients and managers concerning hundreds of terminations.

Despite “Let’s do it now” pressures from irate managers, I cannot think of one situation where it was absolutely necessary to discharge the employee immediately.

But wait.  If the employee is engaged in significant misconduct or posing safety risks, shouldn’t he or she be removed quickly?  Yes, but it does not mean the employee needs to be terminated quickly.  Hasty, spur-of- the-moment terminations often lead to questionable decisions, sloppy execution and elevated emotions.  Even economic terminations should be carefully planned.

Administrative Leave.  For the last several years, I have advocated the use of “Administrative Leave pending review” in lieu of a rushed termination.  Placing an employee on Administrative Leave accomplishes several things:

  1. Removes the employee from the workplace and from official interaction with co-employees and customers;
  2. Allows a “cooling off” period for emotions (employee, managers, co-workers);
  3. Allows time for gathering facts, documentation and witness information;
  4. Reduces the “intimidation factor” for witnesses when the subject employee is absent from the workplace;
  5. Lets the employee know the company is carefully reviewing his/her employment status or incidents affecting that status;
  6. Allows time to obtain the employee’s response to the alleged conduct;
  7. Allows time for HR and/or legal review; and
  8. Allows time to review safety concerns and put appropriate security measures into effect.

There is also a psychological influence.  Removing the employee from the workplace tends to create a calming effect for all involved. It gives everyone a chance to breathe.  I have found that employees generally respond calmly to being placed on Administrative Leave; especially when the leave is communicated as an opportunity for the company to carefully review employment status and any information pertaining to specific incidents that may have occurred.

Employees like to be told that they will have an opportunity to tell their side of the story.  They expect, and should receive, a thorough and fair review of the circumstances before a termination decision is made.

To Pay or Not to Pay?  Administrative Leave may be paid or unpaid.  Some factors in that decision may include: applicable state and local law, past practice, company policies, company economics, terms of a collective bargaining agreement or employment contract, perceived volatility of the employee, nature of the offense, whether the employee is exempt or non-exempt, length of employment, legal risk, security considerations and the likelihood that the employee will actually be terminated.

In most cases, I recommend that the employee be paid while on administrative leave.

It helps take the immediate financial pressure off the employee and conveys a sense of fairness– that the company has not reached a final decision without doing its due diligence.  Sometimes, anticipating the inevitable, employees use this time for job hunting.  If the employee has another job lined up, the stakes are reduced for all involved.

Advising an employee that he or she is being placed on Administrative Leave can be done in person while the employee is at work or by telephone before or after work.  If the employee works remotely, it can be done by phone or video conference during work hours.  As usual, a witness should be present or conferenced in and announced as being present on the call or video conference.

The employee should be advised that he or she is being placed on “Administrative Leave Pending Investigation” or “Administrative Leave Pending Review of Circumstances” pertaining to employment.

The employee should be instructed not to return to the workplace until notified otherwise and avoid communicating with other employees about the issues being reviewed.  The employee should be advised whether the leave is “with pay” or “without pay” and that someone will contact the employee very soon to hear his or her side of the story.  The employee should be advised and steps should be taken to temporarily suspend access to company computers, systems, email, memory storage and facilities.

Be sure to follow through with the commitment to contact and interview the employee and witnesses identified by the employee before making a final employment decision.

Communicating the Decision.  At the conclusion of the investigation and review, the employee should be notified of the final decision and given instructions for returning to work or for ending employment.  If the decision is made to return the employee to work, the employee should be advised of this by telephone or email and then invited back to discuss (with a witness present) expectations for the future,  and conditions for continuing employment. This discussion can also be held by phone or video conference.

If in person, appropriate security measures should be followed for the employee’s return to the facility and for the return-to-work-meeting.

During this meeting, it is important to warn the employee to avoid any type of actual or perceived retaliation against other employees who may have been involved in the issue and investigation.

If the final decision is to terminate the employee, I advocate communicating the decision by telephone or video conference.  The Joliet shooting is reason enough to consider this option.  The employee is aware of the strong potential for termination and, absent special circumstances, it is not necessary to increase the security risk by inviting the employee back to the facility to be told he or she is being fired.

When there is a union contract that requires personal meetings, union officials may be willing to waive the personal appearance and allow all interviews, hearings and discussions to be conducted by phone or video conference.  If your collective bargaining agreement does not allow for this, consider proposing telephone or video conferencing as an option when you negotiate your renewal contract.

If the decision is made to ask the employee to return to the facility for a termination meeting, situationally-appropriate security steps should be taken.

As with the initial Administrative Leave communication, I have found that employees are generally more accepting of a termination decision when it follows Administrative Leave review.  My clients and I have not experienced any negative repercussions from communicating the final decision by phone.  A witness should be present and introduced so the employee will know there are others listening to the call or participating in a video conference.  I recommend being very careful with the words used to communicate the message.

Avoid using words like “terminating” or “fired.”  They are volatile on their face and have the potential to inflame emotions.

Instead, consider using words like “we are ending your employment,” “we will be proceeding with separation of employment” or “the circumstances leave us no choice but to discontinue your employment.”  Of course, all the normal termination, final pay and benefits continuation information should also be communicated during this conference.

If your company follows a neutral reference policy, it is usually advisable to remind the employee of that policy.  Terminated employees are often concerned with “what are they going to tell people about me?”

Where appropriate, be sure to include a clear instruction that the employee is not authorized to return to any of the company’s facilities.  Arrangements should be made for exchange of employee property and company property via courier or other means. When available, remind the employee of the organization’s employee assistance program resources and any appropriate outplacement assistance.

If the employee has engaged in serious misconduct such as harassment, theft, or acts/threats of violence, it is recommended that you consult with legal counsel for advice about outplacement assistance and your response to reference requests.

There is a fine line between your confidentiality responsibilities to the former employee and your duty to others to avoid promulgating a known risk.

The somber story of the Joliet tragedy should prompt HR and operational leaders to thoroughly evaluate their approach to employee discipline and discharge.  While the use of Administrative Leave is an effective strategy for reducing the risk surrounding employee discipline, it does not eliminate all risk.

Employers should always exercise due diligence and implement adequate security measures to protect themselves and their employees throughout the disciplinary and post-disciplinary process.

 

Another Workplace Shooting at the Henry Pratt Company, Aurora, IL, February 16, 2019 Leaves Five Current Employees Dead and 5 Police Officers Wounded

Posted on: March 6th, 2019

How confident are you really with your Workplace Violence Prevention initiative?

Another Workplace Shooting, Friday, February 16, 2019 at the Henry Pratt Company, Aurora, IL.  It’s been about 3 weeks since this shooting and I worry that there will be another. You want to know why? Simply because employers really believe that “termination” is the solution to the “disgruntled problem employee”.  Managers do not lead, they create – yes, they create resentment and hostility by the unintended consequences of their actions.

 

How many organizations have protocols in place for “terminations”? Is there a process that attempts to salvage rather than to discard? Are these “problem employees” treated with dignity and respect or like they are easily replaceable?  Do managers rely on a stroke of the pen to eliminate the problem? And does control and  cockiness influences their “false sense of security”? to believe that deletion of their “access privileges” will prevent the re-entry into the workplace at a date and time of their choice?  The only “workplace security mindset” they may have is the one that says we can call the police if the employee gets out of line. This mentality does not lead to a healthy police-workplace relationship.

 

Just because employers do not have protocols or processes in place doesn’t mean the disgruntled current or former employee doesn’t have a plan of their own. Stop assuming! Could it be that every time the separated employee returned to address a separation issue, to meet with the union representative or to correct compensation disputes the “problem employee” was in fact developing his own “risk assessment plan”? When employers mistreat the employee they actually plant the seed that germinates in their hearts and minds that rationalizes and justifies their anger. Failure to address the “problem employee’s” issues or management’s reluctance to deal effectively with the situation fuels the anger and waters the seeds of justification and rationalization.

 

While the anger may not result in “shooting up the workplace or the school place” the disgruntled employee can sabotage your operations, machinery or systems; call in false fire alarms and bomb threats; vandalize personal property like cars and do much more despicable acts that “satisfies their urge to get even.  I have been involved such despicable acts of retaliation in the past. What about the victim of bullying who doesn’t see any resolution and decides to take matters into their own hands? Sound familiar? If it does, it reminds me of the student who resorts to violence.

 

Gary Martin, the alleged Henry Pratt Company employee involved in this shooting with a history of violence was able to obtain an Illinois Firearm Owner’s Identification (FOID) card despite his felony record a gap in that system allowed Martin to apply for his concealed carry permit that ultimately triggered the discovery of his criminal history and revocation of the FOID. There was no indication the guns were ever confiscated only the post shooting investigation will prove that to be the case. Martin reportedly had been convicted for beating his girlfriend with a baseball bat and served prison time. The same individual had successfully circumvented State of Illinois firearms purchase laws and possibly procured the firearm used in the killing of 5 former co-workers and wounding 5 police officers. This same individual had been hired by the firm involved.  So what went wrong in the hiring process? Was this a management hiring decision where Martin was given an opportunity or a negligent hiring example?

 

Whatever the reasoning, I caught up with Gary Thompson; Director of Physical Security at Aaron’s whose profound statement stayed with me. He said, “the incident happened before it started.” Let me ask you. Could a Threat Assessment team process been instrumental as a significant part of an effective workplace violence prevention initiative? I think so! Workplace violence prevention is an ongoing process involving multiple intervention strategies of which Threat Assessment plays a significant prevention role.

 

Shootings like this reflect a horrific example of how little is understood and applied in the prevention of workplace violence. The focus is placed on the workforce level as if they have the ability to implement strategies and influence the process.  Workplace violence prevention involves an ongoing process that includes multiple intervention strategies designed to identify contributing factors, interdict and prevent escalation at the early stages and identify predisposition by reviewing personnel records and assessing current potential and capability. It also includes employee involvement but is their input valued? Threat Assessment is a significant component of the workplace violence prevention initiative that by design allows for my process of integration, collaboration, coordination of effort and resources and effective communications, leadership and execution in assessing and evaluating potential threats.

 

Workplace must seek to collaborate their resources in a coordinated spirit where communication silos are dismantled.  Organizations have a legal and moral responsibility to implement and manage thoughtful workplace security strategy and tactics that are supported by training and shared experiences that help the workforce connect the dots. Anticipation of problems and recognition of responsible courses of actions is vital in prevention and root cause analysis. Post shooting observations and discussions are helpful moving forward but too late and preventing the shooting, allegations of negligence in hiring, training and management policies. What’s your workplace’s current posture?

 

It is essential to conduct work-site specific assessments to have an understanding of risk mitigation measures so as to prevent and avoid future problems and if not to be in a proactive position to minimize personnel and business risks. Innovative and creative separation protocols might have minimized the Henry Pratt Company outcome through the implementation of proper procedures that help reduce conflict by educating all involved, including union personnel. However, remember that discipline and separation should be part of the planning process where in the end all involved are being held accountable without surprises.  It should include assessment of current management practices and company culture to identify contributory practices or approaches that may have unintentional consequences or not necessary.  Introduce innovative and creative separation protocols intended for smooth separations and disciplinary outcomes.   Workplace violence prevention strategies should empower workplaces and educational institutions in avoiding the surprise active shooter

 

Planned scheduled training is key in connecting the dots! But not just training to satisfy annual training requirements. Training should be appropriate in content and audience specific and designed to bring about specific changes or improvements.  Training in warning signs and risk factors must be supported by examples and be scenario based.  Challenge the trainer to develop content and methods that promote memory learning and retention through situational awareness. The creation of the workplace violence prevention mindset is the primary objective of a solid training objective. The idea is to engage the organization proactively, supervisors doing their thing and management playing enforcer of the policies, protocols and rules. Employees who understand their roles, responsibilities and consequences of not reporting observations or victimization become proactive participants.

 

This shooting is sad and preventable.

https://www.washingtonpost.com/nation/2019/02/16/man-kills-five-warehouse-shooting-spree-shortly-after-being-fired-illinois-police-say/

 

So I ask these questions.

 

Does your organization manage the threat of workplace or school violence by REACTION or PREVENTION?  REACTION is operating under the myths it won’t happen here or that workplace violence is not preventable and when it happens the police are called. PREVENTION is a management and employee commitment and investment that designs proactive policies supported by quantifiable training and supporting plans, procedures and protocols.

 

Does your workplace violence prevention policy follow the OSHA Five Factors in developing and managing an effective workplace violence prevention program?

 

Management Commitment and Worker Participation—OSHA deems management responsible for controlling hazards by, among other things, urging all levels of management to become deeply involved in all aspects of the workplace violence prevention program, and worker participation should be required because workers can help identify and assess workplace hazards;

Worksite Analysis and Hazard Identification—management and workers are called upon to work together to assess records, existing procedures, and operations for jobs, employee surveys, and workplace security analyses;

 

Hazard Prevention and Control—after the worksite analysis is complete, employers should take appropriate steps to prevent or control the identified hazards and periodically evaluate the effectiveness of the chosen controls and improve, expand, or update them, as needed;

 

Safety and Health Training—all workers (including contractors and temporary employees) should receive training on the workplace violence prevention program at least annually and, in particularly high-risk settings, as often as monthly or quarterly to effectively reach and inform all workers; and

 

Recordkeeping and Program Evaluation—OSHA logs of Work-Related Injuries and Illnesses,  worker injury reports, information regarding patients with a history of violence, and other documents reflecting trends or patterns at the workplace should be studied and the effectiveness of the workplace violence prevention program should be frequently evaluated and improved, as necessary.

 

In closing, workplace violence prevention must have a methodology.  Communications, Collaboration and Coordination are essential ingredients in developing the workplace violence prevention mindset.  The issues and problems revealed in the Henry Pratt Company shootings were preventable workplace homicides. Expecting different outcomes but doing the same thing will not result in an effective prevention mindset.

 

Living assumptions add to the confusion.  Training by assumptions reinforces the confusion. Workplace violence should mean different things to a clerk working third shift in a convenience store, a nurse in a custodial care mental health unit, an armored car driver, or a manager at the headquarters of a financial services firm.

 

The employer or educational institution’s workplace violence prevention initiative will be more credible – and more likely to succeed – if they have a clear idea that’s clearly conveyed to every employee. The idea is to have employees that feel safe, have confidence in management’s commitment and who when called to be a witness in a civil liability law suit will represent the company or educational institution in the best of circumstances.

 

So what is your workplace attempting to accomplish by the workplace violence prevention policy – discipline or prevention?

 

Security Management: How Do You Hire the Right Person?

Posted on: November 8th, 2017

Intro Felix P. Nater, CSC.  Hiring the right people for security work can be a real challenge.  In this edition we are featuring Mack Arrington, PCC of Pathways Career Testing (www.PathwaysCareerTesting.com) to walk us through a critically important part of every employer’s comprehensive workplace violence prevention program – the hiring process. Mr. Mack Arrington is certified in using a variety of assessments for recruiting and employee development and as such is intimately familiar with workplace issues but in particular personnel screening.

The hiring process is NOT an opportunity  to fill a position with a “warm body” but an individual whom the employment process can invest in as a productive member of the team and not a potential security threat tomorrow.  As many of you have heard me say over the years, the prevention of workplace violence involves multiple intervention strategies. In this Blog we will address the value of the hiring and retention as two (2) proactive intervention strategies in hiring the right person and possibly identifying potential at risk personnel.   Therefore, employers who conduct background checks and behavior based interviewing do so before making a job offer should also consider an assessment capability that helps identify problems along way that adversely may impact retention decisions later.

Check with your labor law attorneys in your state to be certain you are in compliance. Employment screening and assessment should be supported by a policy that articulates conducting background checks on all employees and not selectively because you get a gut feeling.

Mack Arrington, PCC shares his thoughts.

Have you noticed how expensive it is to hire the wrong person—especially with the standards and liabilities expected of security personnel? The recommended solution has three parts, but first, a word about the reality we face:

Did you know that over 70% of college students admitted they would lie on a resumé to get a job—and as many as 80% of job seekers already lie on a resumé? (1)

It is estimated that resumé fraud costs employers approximately $600 billion annually—talk about risk management! (1)

Did you know that, alone, the interview is only 14% effective in hiring the right person for the right job? (2)

Background checks can miss critical data and return incorrect information. Inaccuracies have sparked multi-million dollar class action settlements. (3, 4, 5)

And when it comes to “misstating the truth” in order to get a job, we could say that some folks have high integrity to low standards. Here is some truth you might have seen:

  • Resume writers can write great fiction
  • Past experience does not reliably predict future success in a different culture or environment
  • Job candidates don’t provide bad references on themselves
  • A business can get sued for giving a bad reference for a former employee
  • Background checks might not find everything
  • The interview is a fantasy world of happy faces; reality sets in after the hire
  • The hiring process is subjective and biased
  • Businesses hire for competency and fire for behavior

It Can Get Worse

Have you ever worked for a company, and wondered why they hired a certain person? It reminds me of the show where the undercover CEO pretends to be a new employee and tries different jobs in the company. It’s amazing how fast the trainer can tell if the “new employee” cannot do the job. You can almost see the questions that cross their minds:

“Where did they find this guy, and can they return him for a refund?”

“What was leadership thinking when they hired her?”

“How long is our team going to have to cover for this person?”

“Who’s going to do damage control with our customers?”

“Is this going to be a law suit or what?

“He’s already had three doughnuts, when is he going to work?”

From a leadership position, it can get worse—especially if you recommended or approved a bad hire. It’s like the saying, “That dog won’t hunt,” —and it’s your dog. I’ve seen it take months to document poor performance before a company would terminate an employee. Meanwhile, employee morale and productivity, and customer relations can suffer.

A Recommended Solution for Hiring

The best solution for hiring that I’ve seen combines three main parts. First, the documentation includes resumé, references and background check. Second, the interview provides a sense of how the person can show up, communicate and fit with the company. The third part, if done well, can provide the most insight into hiring the right person for the right job: assessments, also called personality testing.

I prefer to use what’s been called a whole person assessment to indicate a person’s success factors, motivators and behavioral style. I have used this kind of assessment to accurately predict high-risk hires, identify areas of concern and generate respectful interview questions that normally would not be asked. I have also used this type of assessment for employee training and development after the hire. Let me explain why this is important.

Have you ever considered the success factors that go with every job—much less the ability to test for those factors? Most employers want employees who have high scores in:

  • Decision-Making – they use common sense
  • Personal Accountability – they accept responsibility for their actions, both the good and the bad
  • Self-Management – they manage themselves so you don’t have to do so
  • Self-Control – they manage their emotions, both internally and externally
  • Resiliency – they keep going when the going gets tough
  • Results Orientation – they get the job done and done right

Of course, you have other specific success factors for specific jobs. In the security industry, a given job might require high scores in Conflict Management, Diplomacy and Tact, Problem-Solving and Life Judgment. Once you know the requirements, we can test for those requirements.

Motivators are a “make it or break it” key for hiring and retention. Every person you hire represents an investment of time and money, of training, of investment in the future of your company, and in your good name. In our assessments, if you can’t satisfy your employees’ top two motivators, those employees are likely to leave and take your investment with them—often to your competitors.

For example, I know of one employer who wanted to offer a “weekend getaway” to employees for improving performance. I pointed out that not all employees would be motivated by this. The employer then offered three choices: the weekend getaway, a big screen television, or a cash reward. It was amazing that about one-third of the employees chose each option depending on their motivators.

The behavioral style is the most observable part—if you have time to get to know someone. Is it smart to put an analytical introvert in a fast-paced, crowded environment? No. Is it smart to put a competitive, decisive, short-tempered extrovert in a situation that requires a steady, methodical sensitivity? No. Can these folks adapt outside their usual style? Maybe. The assessments can provide a quality process to plugging the right person into the right environment.

And yes, we can “reverse engineer” the process. Most of the time, we start with an assessment for the individual. But for mission-critical jobs, we can start by first identifying which success factors, motivators and behavioral style is required for a given job, and then test for the applicants who meet those requirements. This is usually the most accurate way to hire, and the most expensive to develop.

I hope this has been helpful. We understand that hiring the wrong person can be very expensive in many ways. Nobody can guarantee a 100% success rate in hiring, and then retaining the ones you’ve trained and want to keep is another challenge altogether. A combination of documentation, interviewing, and testing for success factors greatly improves the odds of getting it right. There are exceptions, and there are shortcuts, but is it worth the risk?

Don’t wait until tomorrow to confirm your concerns. Call Mack Arrington the Behavioral Assessment Coach NOW for a Complimentary Consultation! – 1-336-856-1600

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